How to Fax on Ricoh Printer – 2 Easy Ways to Follow

Ever wondered how to fax on Ricoh printer? If you have then you don’t need to worry anymore because this comprehensive guide has got it all sorted for you. You can go over two detailed methods listed in the article to get the job done.

How to Fax on Ricoh Printer

As far as the best printer manufacturing brands are concerned, Ricoh is a name that is discussed in every conversation about different printing metrics.

Another reason they are commonly popular among printer enthusiasts is their all-in-one and multi-function printers. You can find print, fax, scan, and copy functions on most of their printer models.

If we only put the fax function into the equation it is a department Ricoh has managed to do very well in. However, there can still be users encountering problems with the fax function because its operation is very different compared to the other functions.

So, if you are also going through this particular phase and find it challenging to fax on a Ricoh printer then you are in the right place because we have got your back.

In this article, we will take an in-depth look into a couple of step-by-step guides that you can follow to get over this issue and start faxing efficiently. Without wasting any more time, let’s jump into it.

Methods for Faxing on Ricoh Printer

Before you dive into the process, you have to properly set up the fax on your Ricoh printer. This includes connecting the phone line to the fax port, configuring the fax settings, and setting up the user access controls.

When you are done with the setup, you can follow any of the two methods listed below. Below is a thorough description of each method.

Method 1: Sending Fax from the Control Panel

The most direct way to fax any document or photo on a Ricoh printer is to use the printer’s control panel interface. The basic process is given below.

Step 1: Firstly, you need to load the document. If you are using the Automatic Document Feeder (ADF) then place the document face up.

In the case of the scanner glass, you have to place the document facing downward that is directing the glass.

Note: While placing the documents or photos, be meticulous pay attention to the margin sizes, and make sure they are perfectly aligned. This will be essential for covering all the content of the document.

Step 2: The second thing to do is select the fax mode on the printer. For this, press the Mode button on the control panel and choose the Fax mode from all the available options. Generally, these options include print, copy, scan, and of course fax.

Step 3: The printer has now successfully entered the fax mode so it is time to enter the fax number you want to send a fax on.

By using the number pad on the control of your printer, enter the full 10-digit phone number manually.

Step 4: To modify the fax settings, you have to open the Options menu. You can select and change preferences resolution, delayed sending, or adding a cover sheet. Save the changes.

Step 5: When you are ready to embark on the faxing process, you need to press the large Start button on the control panel. The original document will be scanned and then transmitted via the phone line.

Wait for confirmation that the documents were successfully sent. Errors may indicate an incorrect number or line issues.

Related Article: How to Find Fax Number on Ricoh Printer

Method 2: Sending Fax from the Computer

A very straightforward way to fax on a Ricoh printer from a computer is to use the print menu. This can be done separately for both Mac and Windows computers.

For Mac

Follow the steps under.

Step 1: First of all, you have to download and install the required drivers for your Ricoh printer. The drivers can be downloaded from the official Ricoh website.

Step 2: Then, add the printer to your Mac computer. For that, go to System Preferences> Printers and Scanners.

Click on the + icon and add your Ricoh printer to the computer from the list.

Step 3: Now, you need to open the document you want to fax. Select File> Print option and the print option to Fax in the print dialog box.

Step 4: Now, enter the fax number of the recipient. This can be the number of a person or an organization.

Step 5: Last but not least, click on the Send option. This will initiate the faxing process.

For Windows

To fax from a Windows computer, follow the instructions listed below.

Step 1: Again, to start things off, you have to make sure that your computer is equipped with the latest Ricoh printer drivers. You can look up the latest drivers on the Ricoh website.

Step 2: Locate and open the document you have to fax. Then, press the Ctrl + P key combination to open the print dialog box. In the box under the printer option, choose the Fax option.

This can also be done manually. Right-click on the document and select Send to> Fax recipient. The fax setup will open on your screen.

Step 3: In the dialog box, enter the fax information you are supposed to enter. This includes the fax number and some other details.

Step 4: Lastly, when you are done with the settings, simply send the fax. Your Ricoh printer will dial the recipient’s fax number and transmit the document.

And that is all! You have now successfully faxed on your Ricoh printer. Depending on the Ricoh printer model you are using, there can be different software utilities that you can utilize for this problem.

Also, keep in mind to refer to your specific Ricoh printer model’s manual for detailed instructions on the process because the exact steps can vary from printer to printer.

Related Article: How to Scan with Canon MG3500

Conclusion

Now, you know everything you need to know on how to fax on Ricoh printer. This article shared an overview of two different methods that you can perform for Windows and Mac computers separately.

We hope that you found this guide highly insightful and that you are no longer facing hurdles in your way.

Frequently Asked Questions (FAQs)

1. How do you fax on a printer?

Well, you can fax on a printer in a multitude of ways. The only requirement is that the printer has a fax function and compatibility.

Then, there usually are multiple methods that you can perform to fax on a printer. You can fax directly from a computer, you can use the printer’s control panel, and you can use different applications.

2. How do I forward a fax to my email with my Ricoh printer?

To forward a fax to your email using a Ricoh printer, access the printer’s user interface by logging in as an admin. Navigate to the fax settings and select the option for forwarding faxes. Enter your email address in the box to select it as the forwarding destination.

Ensure your Ricoh printer is connected to the internet and your email settings are correctly configured. Save the changes. Now, incoming faxes will automatically be forwarded to your email, allowing you to receive documents directly in your inbox.

3. Can you fax with just a printer?

Yes, it is possible to fax with just a printer as discussed in the article. But there are a few requirements for that.

First, the printer must have faxing compatibility. Secondly, it should have a complete control panel including operational keys and a full number pad. And finally, it should have an in-built Wi-Fi which is very common for printers nowadays.